Privacy Policy

T&M Interface Inc DBA Always Best Care Thousand Oaks ("we," "us," or "our") describes in this Privacy Policy how we collect, use, and protect information when you apply for employment or interact with our recruiting funnel powered by CareForce Recruiter.

Effective as of the date posted on this page. We may update this policy from time to time; the current version will be available on this page.

IMPORTANT NOTICE REGARDING TEXT MESSAGING DATA

No sharing of SMS opt-in data: T&M Interface Inc DBA Always Best Care Thousand Oaks will not share, sell, rent, or disclose your SMS opt-in data, text messaging consent records, or mobile phone number with any third parties for marketing or promotional purposes.

T&M Interface Inc DBA Always Best Care Thousand Oaks does not share customer opt-in information, including phone numbers and consent records, with any affiliates or third parties for marketing, promotional, or any other purposes unrelated to providing our recruiting services.

All text messaging originator opt-in data is kept strictly confidential. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing with subcontractors or service providers is permitted only to deliver services you have requested (such as messaging, scheduling, or applicant tracking). All other use cases exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties except aggregators and providers of the text message services necessary to deliver messages you have consented to receive.

1. Who Is Responsible for Your Data

Data Controller: T&M Interface Inc DBA Always Best Care Thousand Oaks is the primary controller of personal information collected through our recruiting process.
Data Processor: CareForce Recruiter (and its technology providers) processes applicant data on our behalf solely to operate the recruitment funnel, communications, and scheduling tools we use to evaluate candidates.

Hiring decisions are made solely by T&M Interface Inc DBA Always Best Care Thousand Oaks, not by CareForce Recruiter.

2. Information We Collect

We may collect the following types of information when you apply or communicate with us:

Information you provide

Name, email address, phone number, and mailing address
Resume, work history, certifications, and other application materials
Responses to screening questions (online forms, chat, or voice screening)
Interview availability and scheduling preferences
Opt-in records and timestamps for SMS, email, and other communication channels

Information collected automatically

IP address, browser type, device information, and general usage data when you use our application pages
Cookies and similar technologies (see Section 8)

Recruitment and communication records

Application status and pipeline progress
Records of calls, texts, emails, and AI-assisted screening interactions (including transcripts or summaries where used)
Notes and feedback from our hiring team

We do not require payment card information as part of the standard job application process.

3. How We Use Your Information

We use collected information to:

Receive, review, and process your job application
Communicate with you about your application, interviews, and next steps
Schedule and confirm interviews (including physical and virtual calendar links where offered)
Conduct initial screening, including automated or AI-assisted qualification steps
Comply with legal, regulatory, and background-check requirements where applicable
Improve our recruiting process and candidate experience
Maintain records of your communication preferences and consent
Ensure security and prevent fraud or misuse of our systems

We do not use your information for unrelated marketing without your consent.

4. AI & Automated Tools

T&M Interface Inc DBA Always Best Care Thousand Oaks may use AI-assisted tools (including voice and text agents such as those provided through CareForce Recruiter) to help with initial screening, scheduling, and application routing.

AI tools may ask questions to verify basic qualifications you provide in your application.
AI may help organize and summarize application materials for our hiring team.
Final hiring decisions are made by human staff at T&M Interface Inc DBA Always Best Care Thousand Oaks, not by automated systems alone.

If you have questions about how AI is used in our process, contact us using the information in Section 10.

5. SMS Messaging & Compliance

If you opt in to receive text messages from us, the following applies:

Program description: SMS messages relate to your job application and hiring process — for example interview reminders, document requests, scheduling updates, and status-related outreach. They are not general marketing texts unless you separately consent to marketing.

Opt-in & consent

You will only receive SMS if you have explicitly opted in (including via checkbox on our application forms and agreement to our Terms of Use).
We maintain records of opt-in actions, including timestamps where available.
We comply with the Telephone Consumer Protection Act (TCPA), CTIA messaging principles, and applicable carrier requirements.

Opt-out

Reply STOP at any time to cancel SMS notifications.
You will receive a confirmation message, and no further SMS will be sent unless you apply again and opt in.
Opt-out requests are processed as promptly as practicable.

Help & support

Reply HELP for assistance, or contact us at (805) 563-6440 or [email protected] during business hours.

Frequency, rates & carriers

Message frequency varies based on your stage in the application process.
Standard message and data rates may apply.
Carriers are not liable for delayed or undelivered messages.
Our program is intended to work with major U.S. wireless carriers (including AT&T, T-Mobile, Verizon, and Sprint, and most regional carriers).

6. How We Share Information

We do not sell, rent, or trade your personal information.

We may share information with:

Service providers (processors)

CareForce Recruiter and related recruiting/communications platforms
SMS and email delivery providers (solely to send messages you have consented to receive)
Calendar, scheduling, applicant tracking, background-check, or onboarding vendors we use in hiring
Hosting and security providers

These providers are permitted to use your information only to perform services for us and are expected to protect it appropriately.

Legal and safety

When required by law, regulation, legal process, or valid government request
To protect the rights, safety, and security of T&M Interface Inc DBA Always Best Care Thousand Oaks, candidates, employees, or others

Business transfers

In connection with a merger, acquisition, or sale of assets, subject to continued protection consistent with this policy

No sharing of SMS opt-in data (third parties): We will not share your SMS opt-in data or consent with third parties for marketing purposes. SMS opt-in data and consent records are not sold, rented, or disclosed to affiliates or other third parties for promotional use. Sharing with SMS delivery providers and aggregators is limited strictly to delivering the hiring-related text messages you have consented to receive.

7. Data Security Practices

We implement reasonable data security practices and administrative, technical, and organizational measures designed to protect personal information, including:

Encryption in transit: Applicant data is transmitted over secure connections (HTTPS/TLS) where supported
Access controls: Role-based access and authentication for systems containing applicant and consent data
Secure storage: Personal information is stored on secured servers with restricted access
Vendor safeguards: Service providers that handle applicant data are expected to maintain appropriate security controls
Employee training: Staff and contractors with access to candidate data are expected to follow confidentiality and security policies
Incident response: Procedures intended to detect, investigate, and respond to suspected security incidents

No method of transmission or storage is 100% secure. We cannot guarantee absolute security but strive to use commercially reasonable safeguards to protect your data.

8. Cookies, Tracking & Analytics

Our application pages and related recruiting sites may use cookies, tracking pixels, and similar tracking technologies to:

Remember preferences, form progress, and session information
Measure page performance and understand how visitors use our application funnel
Support analytics and reporting on recruiting page usage (for example session counts and referral sources)
Improve functionality, security, and the candidate experience

Types of tracking we may use

Essential cookies: Required for basic page operation and form submission
Analytics cookies: Help us understand traffic patterns and improve our recruiting pages
Session tracking: Temporary identifiers that expire when you close your browser

You may control or block cookies through your browser settings. Disabling cookies may limit some features of the application experience. We do not use cookies or tracking data to sell your information or to share SMS opt-in consent with third parties for marketing.

9. Your Rights & Choices

Depending on applicable law, you may have the right to:

Request access to personal information we hold about you
Request correction of inaccurate information
Request deletion of certain information, subject to legal and business retention requirements
Opt out of marketing emails using unsubscribe links where provided
Opt out of SMS by replying STOP
Withdraw consent for future communications where consent is the legal basis for processing

To exercise these rights, contact us using the information in Section 10. We may need to verify your identity before fulfilling certain requests.

10. Third-Party Links

Our recruiting pages may link to third-party websites (for example calendars, forms, or career resources). We are not responsible for the privacy practices of those sites. This Privacy Policy applies to information collected by T&M Interface Inc DBA Always Best Care Thousand Oaks through our recruiting funnel and related communications.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. The updated version will be posted on this page with a revised effective date. For material changes, we may provide additional notice where required by law (for example by email or a notice on our application pages).

12. Contact Us

If you have questions about this Privacy Policy or how your information is handled, contact:

T&M Interface Inc DBA Always Best Care Thousand Oaks

509 Marin St - Ste 227 Thousand Oaks, CA 91360

Phone: (805) 563-6440

Email: [email protected]

Website: https://alwaysbestcare.com/thousand-oaks/

(Omit the Website line if `landing_page` is not used for this client.)

By applying through our recruiting funnel or using our related services, you acknowledge that you have read this Privacy Policy.